Tenancy Agreement
III. Tenancy Agreement
1. Key Contract Terms
1.1. Parties
Landlord: Room Circle GmbH | Kleinbuehlstrasse 7 | 8052 Zurich
Contact: Emanuel Ribi | roomcircle@hotmail.com | 0041 79 525 07 46
Property: The room for rent is a furnished room in a quiet residential community (WG) primarily for international students. Shared use of bathroom and kitchen. Laundry facility in the building, possibly for a fee.
Occupant: The room is for the accommodation of one (1) person, namely the customer. Subletting (Airbnb, etc.) is not permitted.
1.2. Total Monthly Amount
All-Inclusive Rent (see section III.1.3) and Services (see section IV.1) are due monthly in advance on the 26th of the previous month (see section III.2.4 for an example). The Total Monthly Amount covers all living expenses except SERAFE.
1.3. All-Inclusive Rent and SERAFE
1.3.1. All-Inclusive Rent
The rent stated in the booking confirmation is an all-inclusive rent. The rent therefore includes all ancillary costs associated with the use of the rental property (such as heating, water, electricity, building maintenance and standard furnishing: bed, wardrobe, desk, lamp). These ancillary costs are not billed separately and no billing settlement is carried out. The customer's monthly rent payment covers all costs associated with living in the rental property. Please note SERAFE is not included (see section III.1.3.2).
1.3.2. SERAFE
Individuals residing in Switzerland are legally required by the Swiss Federal Act on Radio and Television (RTVA) to pay a mandatory reception fee to a company called SERAFE. This reception fee (currently appr. CHF 335 per household per year) must be paid by all tenants of the residential community together and will be sent from SERAFE directly to the customer(s). The reception fee is not covered by Room Circle GmbH, not part of the rent and no cost sharing is organized by Room Circle GmbH.
1.4. Address Registration
1.4.1. By Room Circle GmbH / Address Registration Fee
Room Circle GmbH is legally obliged to register the respective customers with the relevant residents' registration authorities. For this registration, Room Circle GmbH charges the customer a one-time registration fee with the Advance Payment (see section II.4.1 et seqq.) and the customer agrees to pay the registration fee. This includes the costs for the personal name tag on the letterbox. Room Circle GmbH organises the name tag for the tenant.
1.4.2. By the customer
Customers are required by law to register with the relevant residents' registration authorities.
If the customer is a Swiss citizen:
It is the customer's responsibility to register directly with the District Office of the City of Zurich, Hofwiesenstrasse 370, 8050 Zurich (tel. 044'412'15'15) within seventeen (17) days of the start of the tenancy. Please bring your original passport or ID (no photocopy) and the Tenancy Agreement (in paper form or electronically). The District Office of the City of Zurich charges a registration fee of approx. CHF 200, which the customer must pay directly.
If the customer is a foreign national:
Registration for foreign customers is by appointment only and takes place at the City Hall (Person Registration Office South). The customer can make an appointment for registration via www.etermin.net/personenmeldeamtsued. Registration fees are to be paid directly by the customer.
1.5. Early Termination
If the Tenancy Agreement is limited in time, the tenancy ends after expiry of the agreed term without notice of termination.
In the event of an early return of the keys, the customer is liable for the fulfilment of the Tenancy Agreement until the next possible termination/expiry date.
If the customer wishes to terminate the tenancy prematurely before the expiry of the fixed term, he must provide Room Circle GmbH with a reasonable, solvent replacement tenant (set forth by Article 264 OR). This customer must correspond to the current tenant structure. The tenant structure is primarily categorized based on two main criteria: student status (students/non-students) and apartment type (female-only/mixed gender). The new replacement tenant must be willing to take over the Tenancy Agreement under the existing terms and conditions. Otherwise, the customer remains obligated to pay the rent at the latest until the date on which the Tenancy Agreement terminates according to the contract.
If the customer returns the property early (Article 264 OR), the replacement tenant who can otherwise be regarded as reasonable and solvent can be rejected without releasing the customer from liability in particular if, in the opinion of Room Circle GmbH, he/she does not correspond to the tenant structure of the rented property, or if he/she intends to occupy the rented property with more people than the customer. If two or more individuals wish to occupy the rented property, they may do so with the consent of Room Circle GmbH. Typically, an additional charge will apply for the second person.
Early termination of lease can be declared by the customer with a one (1) months’ notice, effective date per the last day of each calendar month (except December). Any replacement tenant must be presented at least three (3) weeks prior to the end of the month at which early termination is sought, to allow Room Circle GmbH to make the respective inquiries.
1.6. Subletting
Subletting or passing on the apartment to third parties is not permitted without the express written consent of Room Circle GmbH. Airbnb (and similar providers) is strictly prohibited. Subletting may be prohibited if (a) the terms of the sublease are not disclosed, (b) the terms of the sublease are abusive or disproportionate in relation to the principal lease, or (c) the sublease results in material disadvantages for the landlord.
IV. Services of Room Circle GmbH
1. Scope of Services
Room Circle GmbH offers customers various services that are included in the Tenancy Agreement and covered by the agreed rent. The type of services included is shown both in the Online Shop and in the Tenancy Agreement and can be, for example (non-binding and exemplary list):
- Additional Furnishing: Pillow, blanket, bedsheets, light bulbs
- Flat expenses: High Speed Internet
- Domestic appliances: Vacuum cleaner, Microwave
- Maintenance requests
- Maintenance: general wear and tear repairs
- Weekly cleaning of the common areas (between 9:00 to 18:00, without fixed date)
This weekly cleaning service includes cleaning of surfaces and of the floor in the living room, bathroom(s) and kitchen (excluding dishes, ovens, microwaves, fridges, cupboards, etc.). The customer remains responsible for the removal of trash bags and tiding up of personal belongings. In case of excessive amount of trash and/or dirt, additional charges for cleaning may apply to the customer. Cleaning dates may vary due to public holidays or other circumstances beyond the control of Room Circle GmbH. To increase the efficiency of the cleaning process, all customers are requested to prepare the rented properties for cleaning and to keep their valuables safe.
2. Service Deposit and Refund
The customer pays a service deposit for the use of any services by Room Circle GmbH as part of the Advance Payment (see section II.4.1 et seqq.).
The customer will receive the service deposit back after the return of the rented property and as soon as all outstanding invoices for the services provided by Room Circle GmbH have been settled.
For the refund of the service deposit, the customer must provide Room Circle GmbH with the following information upon first request:
- In case of reimbursement to a bank account at a bank in Switzerland: name of the account holder and IBAN number;
- In case of reimbursement to a bank account at a bank abroad: name of the account holder, address of the account holder, IBAN number, bank name, clearing number, BIC/SWIFT.
